Correct Post-86 “Law Letter” verbiage?

[MP5]

I recently had an eForms transfer of a post-86 MP5 that was disapproved because [quoting ATF’s Disapproval reason] the “Demo letter does not contain all necessary info.”  I need some help from the smart and experienced NFA folks here. This is the exact verbiage of the Demo letter written and signed by the Police Chief:

 

To: [C-3 Dealer Name and address]

 

“The xxx PD is interested in testing and evaluating the Heckler and Koch MP-5 Sub-machine gun in 9mm caliber prior to possibly purchasing one for the department. Your assistance in this project is appreciated.”

 

Signed, Chief of Police

**********

 

What’s wrong with this verbiage? What “necessary info” is missing? Does anyone have a sure-fire template for a LE Demo letter that will pass muster with NFA Branch? Any help/info appreciated.

[Ryo]

First of all I'm jealous of you.. I wish I had good relations with a Chief of Police to get a letter.

Possibly the letter is too open ended for their liking and they needed a more specific model of MP5?

[Ryo]

Here's the requirement I found online from the ATF.  It is a bit dated but probably still applies.
https://www.atf.gov/firearms/docs/nfa-law-letter-requirement/download

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NFA “Law Letter” Requirement

The NFA Branch has recently received questions about the “law letter” requirement for the transfer of “post-1986” machineguns. Apparently, information has spread through the firearms industry that the “law letter” is not required. That information is not correct.

Machineguns manufactured or imported on or after May 19, 1986, are subject to the provisions of Title 18, United States Code, § 922(o) and are commonly referred to as “post-1986” machineguns throughout the industry. The transfer of a “post-1986” machinegun requires certain documentation, usually referred to as a “law letter.”

Title 27, Code of Federal Regulations, § 479.105 requires that applications to transfer and register “post-1986” machineguns will be approved if it is established by specific information the expected governmental customers who would require a demonstration of the firearm, information as to the availability of the machinegun to fill subsequent orders, and letters from governmental entities expressing a need for a particular model or interest in seeing a demonstration of a particular machinegun. The regulation further requires that applications to transfer more than one machinegun must also establish the dealer’s need for the quantity of samples sought to be transferred.

 Thus, an application to transfer a “post-1986” machinegun to a Federal firearms licensee and special (occupational) taxpayer must be submitted with a “law letter” evidencing a government agency’s interest in a particular machinegun.

 The NFA Branch will look for the following information in the letter:  

·         written on agency letterhead and signed by the agency head or by someone with delegated authority to sign for the agency head  

·         dated within one year of the date of the receipt of the application

·         identification of the particular machinegun being transferred (for example, M16A2)

·         identification of the agency’s interest in the machinegun (for example, purchase, or demonstration)  

·         documentation of the need for more than one machinegun of a particular model

Revised: February 23, 2006

 

 

[RCM Limited]

Contact me at RCMoles@suddenlink.net and I'll send you one of our letters.

Roger